Tibaflow
Tibaflow is a role-based clinical operations system purpose-built for surgical and aesthetic centers. It connects patient intake, consultation workflows, surgical planning, theater scheduling, clinical documentation, billing, and inventory into a single cohesive care journey.
- • Reduce operational friction across all care touchpoints
- • Enforce safe, clinically-gated workflow transitions
- • Keep documentation and charges precisely aligned with clinical events
Core Roles & Responsibilities
Tibaflow is structured around five distinct roles.
Connecting the complete care process.
Frontdesk
Registers and manages patients during intake;
Doctor
Receives queue updates
Manages perioperative clinical workflow and documentation;
Theatre technician
Plans and operationalizes surgical cases
Admin
Manages system configuration and governance;
End-to-end care journey,
clinically gated.
Eight phases from intake to discharge — each governed by clinical readiness gates.
A. Intake
Patient registration & clinic readiness
B. Consultation
Clinical assessment & documentation
C. Case Planning
Surgical case creation & team
D. Surgical Notes
Case-linked notes & collaboration
E. Pre-Op
Ward readiness checklist
F. Theater
Scheduling & management
G. Intra-Op
Parallel doc. workflows
H. Discharge
Recovery & summary
4. Billing & Inventory Integration
Financial and operational data stay consistent throughout the care journey without constraining clinical flexibility.
Tibaflow achieves this through
Charge Sheets
Support services and inventory across all care phases
Price Overrides
Per-charge-sheet overrides without affecting master catalog
Theater Fee Engine
Server-side computation based on booking duration and pricing config
Inventory Tracking
Reconciled against planned and actual procedure usage
Why Tibaflow Works
Purpose-built for surgical and aesthetic centers.
Clear Role Separation
Each staff role stays focused on their domain while contributing to a unified, case-centered care record.
Documentation Continuity
Every clinical event from consultation to discharge is captured in a single connected record.
Clinically-Anchored Scheduling
Theater scheduling driven by clinical readiness — cases only enter booking queue when pre-op requirements are met.
Accurate, Auditable Billing
Charges integrated at every care phase and computed server-side, reducing revenue leakage.
Flexible Documentation
Tools designed for real-world variability — structured where precision matters, freeform where essential.
Scalable Configuration
Admin-controlled theater definitions, pricing configurations, and role governance adapt as needs evolve.
Workflow Safety
Clinical gates and case membership controls prevent UI-only state and ensure enforceable transitions.
Real-Time Collaboration
Immediate notifications keep teams synchronized throughout the care journey.
5. Workflow Safety & Reliability
Tibaflow is built to prevent 'UI-only state' — conditions where the interface appears to confirm an action that the system has not actually completed.
Clinical Gates
Ward checklist finalization and other clinical gates determine downstream scheduling eligibility and enforce readiness before progression.
Case Membership Controls
Access to sensitive clinical documentation is governed through strict case membership controls, ensuring only authorized personnel interact with patient data.
UI Safeguards
Prevents missed saves on critical steps such as charge sheet updates, ensuring that user actions are reliably captured and persisted.
Status Transitions
Meaningful status changes trigger visible and enforceable downstream effects across the workflow, maintaining system integrity.
System Integrity
Eliminates 'UI-only state' by ensuring all confirmed actions are validated and completed at the system level, not just visually represented.
Flexible Deployment
Choose what works for you.
On-Premise
Full control on your infrastructure.
Cloud
Scalable and low maintenance.
Hybrid
Balance security and accessibility.
The Tibaflow Promise
- Patients move smoothly from intake to consultation, to surgery, to discharge
- Staff roles remain focused — but data remains unified across every touchpoint
- Documentation, scheduling, inventory, and billing stay aligned throughout the care journey
- Workflow transitions are clear, enforceable, and operationally meaningful